Synchronization

• Payee payment terms sync bidirectionally (and payer payment terms sync from Intacct to Tipalti).
• Inactive vendors in Intacct are marked as suspended in Tipalti and vice versa.
• Vendors that are deleted in Intacct are closed in Tipalti.

Tipalti to Intacct

Bills in the following statuses are synced automatically from Tipalti to Intacct:

• Scheduled for payment
• Submitted for payment
• Paid
• Partially paid

Payers can choose to sync bills from Tipalti to Intacct before or after bill approval. Syncing before approval syncs bills in "Pending approval" status, which allows payers to see their bills earlier in the ERP.

Currently, syncing bills before approval is not available for payers using the PO Matching feature.

When a synchronized bill is "deleted" or "disputed", it is removed from Intacct. If the bill is "un-deleted" or "undisputed", it is re-created in Intacct.

Bills paid manually

The GLA general ledger (GL) is used for recording transactions related to business assets, liabilities, equity, revenue and expenses. account type (Bank/ Credit card) and transaction date for bills marked as paid manually are synced to the payer's ERP under the relevant bill payment.

Intacct to Tipalti

• GL accounts linked to multiple entities sync from Intacct to Tipalti.
• Units of measurement, which are used for PO matchingThe process of matching goods and services from purchase orders to invoices (2-way matching), and receipts (3-way matching), sync from Intacct to Tipalti. Unit values must be unique in Intacct for sync to be successful.

A vendor credit is created for a payee's transaction fee and is linked to the payee's bill. When the payment is submitted to Tipalti, both vendor credit and bill are synced to Intacct.

When the payment is paid:

1. If the payment is a NetNow payment, the payee NetNow fee is added as a line on the fee vendor credit.
2. If the payee's payment is subject to withholding, a different vendor credit is created for the withholding amount and is linked to the bill.
3. All vendor credit information is synchronized to Intacct and a bill payment is created.
4. If there is a payee foreign exchange (FXForeign exchange) fee, it is added to the bill payment.

Bill = $1000

Vendor credit 1:

    Payee transaction fee = $3
    Payee NetNow fee = $2

Vendor credit 2: Withholding amount = $4
Payee FX fee = $1
 
Net amount (received by payee) = $990

Bill payment = Net amount + Payee NetNow fee + Payee FX fee = $993

GL accounts linked to multiple entities sync from Intacct to Tipalti.

• In Intacct, POs and receipts (PO receivers) can be defined in 3 ways:
  • Leave Transaction Open - Partially matched transaction is kept open until completed.
  • Close Original and Create Back Order - Once the transaction has been partially matched, it is closed, and a new transaction is created with the remaining quantity.
  • Close transaction - Partially matched transaction is closed.
• POs and receipts (PO receivers) are synced to Tipalti and matched to the invoice.
• Once matching is complete, a "Vendor invoice" is synced back to Intacct and a linked bill is created automatically to represent the transaction.

All payments in Tipalti that were added, updated or deleted since the last sync are collected and synced to Intacct.

Mapped fields

All GL accounts in Intacct that were added, updated or deleted since the last sync are collected and synced to Tipalti.

Mapped fields

All vendors that were added, updated or deleted since the last sync are collected and synced to Intacct, Tipalti, or both systems.

Mapped fields

All bills that were added, updated or deleted since the last sync are collected and synced from Tipalti to Intacct.

Mapped fields

All vendor credit records that were added, updated or deleted since the last sync are collected and synced from Tipalti to Intacct.

• When a vendor credit is applied in Tipalti, a bill payment is created automatically in Intacct and the vendor credit is linked to it.
• When a vendor credit is applied in Intacct, it is applied automatically in Tipalti.

Mapped fields

All purchase orders in Intacct that were added, updated or deleted since the last sync are collected and synced to Tipalti.

Mapped fields

Mapped purchase order statuses

All PO receivers (GRNsA goods received note (GRN) is an internal document that acts as proof of goods received to match against invoices and purchase orders. GRN, receipt, and receiving report are synonymous.) in Intacct that were added, updated or deleted since the last sync are collected and synced to Tipalti.

Mapped fields

Mapped PO receiver statuses