PO matching settings

PO matching settings

Take advantage of the PO matchingThe process of matching goods and services from purchase orders to invoices (2-way matching), and receipts (3-way matching) settings to manage PO matching and streamline your AP processes. You can set a threshold bill amount so that any bills equal to or below that amount skip matching. This is useful if you want to manage your admin and not match relatively low-priced bills.

Matching tolerance is an opportunity to set a price range for bills that don’t need approval, should be submitted for approval, and should be automatically rejected. You can set these ranges based on your company budget, reducing admin for AP processors.

If you only match bills above a certain amount, you can set a threshold. Any bills that are more than that amount go through PO matching. Any PO equal to or below that amount skip PO matching.

To set a threshold:

  1. Click Administration > Bill settings in the left menu.

  2. Click the PO matching settings tab.

  3. Toggle right Non PO-backed bills smaller than the below threshold skip matching

    4. This switches it to On.

  4. In Bill amount threshold, enter the amount the bill needs to go over to go through PO matching.

Sometimes, the price amount or quantity of goods or services on a PO is more than what’s on the original purchase request. In PO matching settings, you can set a matching tolerance that your company finds acceptable and doesn’t need to be submitted for approval.

To set the matching tolerance:

  1. Click Administration > Bill settings in the left menu.

  2. Click the PO matching settings tab.

  3. Scroll down to Matching tolerance.

  4. For 2-way matching tolerance and 3-way matching tolerance, you’re given a couple of options you can select if they apply to your company policy.

    1. Select Perfectly matched bills require approval if you want to review all invoices even if they’re perfectly matched.

    2. Select Exclude non-PO lines from matching tolerance if you want to exclude non-PO lines from the matching tolerance calculation settings.

  5. In Bill Amount, toggle right Amount and/or Percentage to set the tolerance levels by currency amounts.

  6. Enter the amounts and/or percentages that:

    1. Don’t require approval in Doesn’t require approval

    2. Requires approval

    3. Can’t be approved in Unapprovable

    4. You can add or delete one of these approval ranges using the add (+) and delete (x) icons.

  7. Repeat these steps for the other matching tolerance settings.

    8. These settings are automatically applied to PO matching, and any amounts that don’t require approval skip approval and are passed on to the next stage.